Minutes of the Board of Trustees – Wednesday, April 9, 2008.
Present: President, Bruce Myers; Secretary, Belen Gomez; Evan Long, Bette George and Harold Dozier.
Staff: Manager, Michael Alburn.
The Board recognized and welcomed the most recent additions to the operational staff, Vincent Grijalva, VC Tech II and Eric Rabuse, VC Tech III.
It was moved by Belen Gomez, seconded by Bette George, and unanimously carried that the Minutes of the March meeting be approved as mailed.
Following discussion, it was moved by Harold Dozier, seconded by Evan Long and unanimously carried that the March Bills be approved and ordered paid. See: Board Order to disburse funds No. 21, Exhibit II.
It was moved by Bette George, seconded by Belen Gomez and unanimously carried that the March Payroll be approved and ordered paid. See: Board Order to disburse funds No. 20, Exhibit I.
It was moved by Evan Long, seconded by Harold Dozier and unanimously carried that the April Bills be approved and ordered paid. See: Board Order to disburse funds No. 22, Exhibit III.
None.
The Manager reported that the season is fully underway. Finishing touches to the winter program have been made including:
Lab has begun adult mosquito trap collections.
Chickens are in place and being monitored.
Field crew has completed crop mapping and begun source inspections.
Weed crew has commenced spot treatments to waste water impoundments.
All training, from labels to bar code readers has been accomplished.
Physical evaluations as required for new hires and respirator use have been completed.
City and County have joined in the fight against swimming pools.
Service requests have reached 128 through April 8th.
Wages
Overtime, social security and VC Tech 1 will be in red, but overall we will have a $2000 ending balance.
Services/ Supplies
(gas is costing $3.71/ gal last billing, used 3100 gals last 4th qtr)
Clothing, Spray supplies, Building/Yd, Radio, Telephone, Liability, Office Supply, Travel, Dues, Advertisement, and Safety Supplies will be in the red, but we will have a $74,485 ending balance as Spray Material and Professional Services will carry over $64.5K and $8.5K respectively.
Building Improvements
Garage doors and pavement will cost $255 more than budgeted.
Capital Items
Will end with $13,832 carryover.
Overall, the budget will be $140K in the black, $50000 of that is contingencies. Therefore, we will finish having spent 92% of our budgeted expenditures.
Revenues will bring in an estimated 120K more than anticipated resulting in a conservative $250K carryover to our available funds for next year.
The Manager reported that the budget calls for one attendee, Manager Alburn, however Kathy Ramirez has been named to the public relations committee for the Association as well as the education committee for the American Mosquito Control Association, and she has requested to attend in order to participate in the development and discussion in these committees. The Manager would like to accommodate Kathy with board approval. It was moved by Evan Long, seconded by Harold Dozier and unanimously carried to approve the travel as requested.
The State Legislature has declared April 21 – 25, 2008, inclusive, as West Nile Virus and Mosquito and Vector Control Awareness Week in the State of California. Following the State Legislatures lead, the DVCD Board unanimously affirmed the resolution declaring April 21 – April 25, 2008, inclusive, as West Nile Virus and Mosquito & Vector Control Awareness Week in the Delta Vector Control District (See: Exhibit IV)
The district received an application from a very qualified candidate during the recent VC Technician search. Because the District is developing the lab as the primary support for the operational program, the work load is increasing. This is not giving consideration to the potential for expansion into areas we have been contracted to work the last few years.
Although the District has not authorized the funding in the current budget for additional staff the 3rd quarter report indicates we have the funding to make such a hire. The Manager proposed hiring the applicant as a VC Tech III at the top step of the salary range and place him in the lab year around. Following extensive discussion, it was moved by Evan Long, seconded by Harold Dozier and unanimously carried to approve the position for the balance of the fiscal year with the intention to make the position part of the 2008/2009 fiscal budget.
The meeting adjourned at 8:35 p.m.
Board Minutes approved on May 14, 2008.
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Michael W. Alburn, Recording Secretary