Minutes of the Board of Trustees – Wednesday, October 8, 2008.

1. Roll Call:

Present:      Secretary, Belen Gomez; Bette George; Evan Long; and Harold Dozier.

Absent:       President, Bruce Myers

Staff:                      Manager, Michael Alburn.

2. Approval of September Minutes:

It was moved by Harold Dozier, seconded by Bette George, and unanimously carried that the Minutes of the September meeting be approved as mailed.

3. Approval of September Bills:

Following discussion, it was moved by Bette George, seconded by Harold Dozier, and unanimously carried that the September Bills be approved as mailed.  See:  Board Order to disburse funds No. 6, Exhibit I.

4. Approval of October Payroll:

Following discussion, it was moved by Evan Long, seconded by Harold Dozier, and unanimously carried that the October Payroll be approved as mailed.  See:  Board Order to disburse funds No. 7, Exhibit II.

5. Public Forum:

None.

6. Operational Report:

During the month, the district experienced a slip on a cement pipe in the field, which resulted in first aid.  

The staff received training on driving safely during walnut and silage harvesting.

The Risk Assessment was reviewed; with Traver the one community we are continuing to see significant virus activity.

7. Quarterly Expenditure Report:

Expenditures of adult mosquito spray materials have been above expectations.  We have a good inventory though and anticipate that the line item will finish in the red by about 2%.

Dues for the CSDA will not be renewed.  The cost was $2,876 last year.  I have not been impressed with the program of late.  We were required to be members when we were in their risk management section, but that is no longer the case.  Annual conference is too much money when taking into consideration hotel, registration, and fees for substantive meeting admission.

Vehicles are over, but we expect to work that out in the office equipment line item.

Overall, we are in good shape for it being the first quarter.  Revenues are in line with previous years.  Even with reductions, Rita Woodward reports that countywide revenues were up 5% over last year and we have a strong share of that population.

8. Fiscal Audit:

The 2007/08 Audit was reviewed with no irregularities cited.  It was moved by Evan Long, seconded by Bette George and unanimously carried to accept the audit as presented.  It was moved by Harold Dozier, seconded by Evan Long, to approve entering into a letter of engagement for 2008/09 with Michael Oxenreider.

9. West Nile Virus Update:

The current local, county and state report was presented by the Manager.  The District still has not found an answer as to the human case in Exeter.  The County maintains that one exists but the State still does not want to recognize it.

10. Delta Vector Control District Policy 3002, Vacation:

The Manager presented the revision to Policy 3002 for the first reading.  Following discussion, it was moved by Evan Long, seconded by Bette George and unanimously carried to approve the 1^st reading.  The policy will be up for adoption at the November meeting.

11. Non Elective Component – Health Care Coverage Limits:

The non-elective component is the amount that is required to be used toward the health insurance premium from the amount provided by the District to each employee’s Section 125 account.  The retiree premium is determined by this designation.  The non-elective component for 2008 was $97.  This coming year that amount is mandated to be at least $101.  The District utilized the unequal method to determine employer contribution toward retiree premium when we joined the PERS health plan.  AB 2544 requires a 5% increase per year times the number of years it has been offered as a benefit (5 years in 2008).  The 2009 monthly cost to the District is $30.30 per month, per retiree.  It was moved by Bette George, seconded by Harold Dozier, and unanimously carried to set the non-elective component for 2009 at $101.

12. Board Appointments:

The appointments for Harold Dozier and Belen Gomez are set to expire December 31^st.  These trustees confirmed that they were willing to serve during the next two year cycle.  The Manager will report this to their appointing authority for consideration.

13. Adjournment:

The meeting adjourned at 7:57 p.m.

Board Minutes approved on November 12, 2008.

_______________________________________

Michael W. Alburn, Recording Secretary