Minutes of the Board of Trustees – Wednesday, July 29, 2009.

1. Roll Call:

Present:      President, Evan Long; Secretary, Belen Gomez; Bette George; Harold Dozier.

Absent:       Bruce Myers.

Staff:                      Manager, Michael Alburn.

2. Building Project:

Lloyd Fogelhut, Vice President, and Duong Nguyen, Project Manager, Hayashida Architects provided a report on their 9:00 a.m. meeting with the Site Plan Review committee, City of Visalia.

Specific concerns identified by the committee were as follows:

1. Setback:  10’ minimum, but it remains unclear as to whether the side yard setback will be considered a rear setback because neighbors’ backyards abut the fence line.
2. 8’ Irrevocable dedication of frontage along Houston Ave.  It is unclear whether the fence line has to be moved or if the dedication is intended to reserve the land.
3. Landscaping will be required, including an endcap for the parking stalls and evergreen trees behind the building.
4. Replace the chain link fence with plastic slats and replace with wood fence along east side of the property.
5. Provide a pathway for disabled individuals to travel across the parking lot or describe in operational report how personnel communicate from one building to another.
6. Dedicate a trash enclosure and add a recycle bin.
7. Describe usage for the multi-purpose room; specifically that it is not a regular meeting room during the daytime, which will create parking concerns.
8.  The need for a fire hydrant near the entrance.  Unsure if the hydrant is to be within the area of the irrevocable dedication and whether it is to be accessible from the street.
9. Add a knox box on the entrance gate.
10. Write an operational report describing the fullness of the operation to be conducted in the Lab/ Multi-purpose Room module.

Questions posed by Trustees that will require further research include:

· How long is a conditional use permit good for?

· Will water usage rates be effected by the new construction?

· What is our liability if the fence is moved on the frontage?

· Will the hydrant be specific for Delta Vector Control or public?

Staff and principles from Hyashida will work to get clarification and address the concerns of the Trustees as we move forward in an effort to obtain a Conditional Use Permit.

The Manager requested authorization to apply for the Permit once satisfaction of the concerns has occurred.  Fees are as follows:

· Conditional Use Permit                               $  3,837

· Transportation Impact                                 $23,305

· Public Facilities Impact                               $     378

· Sewage Impact                                           $     349

· School $  2,065

Total                                                          $29,934

Following discussion, it was moved by Bette George, seconded by Harold Dozier and unanimously carried to approve the Conditional Use Fee Structure as presented, with care to be sure that the permit does not lapse requiring reapplication.

The meeting recessed at 3:03 p.m.

The meeting reconvened at 3:13 p.m.

3. Benefit Assessment Survey:

The Manager reported that the firm of SCI is preparing a formal proposal to be considered at the August 12 Board Meeting to survey District constituents regarding the building project.

Preliminary details are as follows:

· $22,500 to perform

· SCI to interview district staff

· Survey to be developed (4 weeks)

· Mail toward end of September

· Results available at November Board meeting.

During the course of the survey the Manager will meet with Saul Rosenbaum, CSDA Finance Corporation and discuss the details of issuing Certificates of Participation in order to develop a calendar with all aspects (Permit, Architect, Assessment, Sale of COP’s) considered.

4. Adjournment:

The meeting adjourned at 3:45 p.m.

Board Minutes approved on August 12, 2009.

____________________________________

Michael W. Alburn, Recording Secretary