Minutes of the Board of Trustees – Wednesday, December 8, 2010.
1. Roll Call:
Present: President, Evan Long; Secretary, Belen Gomez; Richard Phillips, and Harold Dozier.
Absent: Bette George.
Staff: Manager, Michael Alburn.
2. Approval of November Minutes:
It was moved by Belen Gomez, seconded by Harold Dozier and unanimously carried that the Minutes of the November meeting be approved as mailed.
3. Approval of November Bills:
Following discussion, it was moved by Harold Dozier, seconded by Richard Phillips, and unanimously carried that the November Bills be approved as submitted. See: Board Order to disburse funds No. 11, Exhibit I.
4. Approval of December Payroll:
Following discussion, it was moved by Belen Gomez, seconded by Harold Dozier, and unanimously carried that the December Payroll be approved as submitted. See: Board Order to disburse funds No. 12, Exhibit II.
5. Public Forum:
None.
6. Operational Report:
Requisite training of herbicides, equipment has been accomplished.
Second billing for weeds went out 12/6. Thus far $6,495 collected $1,019 outstanding, from 5 dairies.
Vacation time is being used by staff with emphasis on those who have excess projected to be on balance April 1.
Maps/ equipment/ etc., are being thoroughly reviewed/ evaluated and prepared for next season.
Bureau of Automotive Repair will be here December 9 for a review of records and training of new form and system for next year.
7. Building Project Update:
The City of Visalia has set Jan. 10 for the CUP hearing. Staff reductions and cancellation of hearing dates has pushed us back. The good news is that the City planning staff is recommending approval so no issues are anticipated at the hearing, although minor changes are not out of the question. The Architects are preparing to submit the Drawings and Calculations for the Construction Permit prior to the CUP hearing given the feedback from Andrew Chamberlain.
The details of the electrical, solar, lab contents and landscape have been on our plates this month as we prepare for finalized docs which are near completion.
Lease paperwork including insurance indemnifications and coverage has been completed and Bill Morton of Municipal Financial has reported that the District can anticipate the escrow account will be funded on Dec 15.
8. MVCAC Workshop:
The MVCAC has asked that Districts who are to join the coalition (agencies partnering to monitor as a group) respond back by Dec. 31. The District would be responsible for a share of the monitoring fees and would benefit because the data required can be supplied from a large pool of source types. The coalition is a commitment to be enrolled until June 30, 2016. The cost is not etched in stone, current projections are $5,000 this year, but results will dictate the level of testing in the future years.
Recommendation is to join the coalition based on the security of having data collection costs diluted over a broader group than doing this ourselves. In the event we need to do some aggressive adulticide efforts this will be our basis for keeping the tools we have in place.
Following discussion, it was moved by Richard Phillips, seconded by Belen Gomez to follow the Managers recommendation and join the MVCAC Coalition.
9. MVCAC Annual Conference, Indian Wells, January 31 – February 2:
The Manager requested travel approval for 5 staff members to attend as budgeted. Following discussion, it was moved by Harold Dozier, seconded by Belen Gomez and unanimously carried to approve the request for staff as designated by the Manager to travel to the MVCAC Annual Conference.
10. Holiday Ham:
The Manager requested that the District provide ham’s to all employees in recognition of the outstanding effort put forth this year. Employees would have the value of the ham added to their W-2 statement so that no gift of public money is incurred. Following discussion, it was moved by Belen Gomez, seconded by Harold Dozier and unanimously carried to approve the distribution.
11. Recognition of Trustee Dozier:
The Trustees recognized Mr. Dozier with light hearted humor and reminisced about past years in light of the retirement from the Board of Trustees as representative of Dinuba since March 1, 1995; 15.83 years.
12. Adjournment:
The meeting was adjourned at 8:10 p.m.
Board Minutes Approved on January 12, 2011.
______________________________________
Michael W. Alburn, Recording Secretary