Minutes of the Board of Trustees – Wednesday, November 10, 2010.

1. Roll Call:

Present:           President, Evan Long; Secretary, Belen Gomez; Richard Phillips, Harold Dozier, and Bette George.

Staff:               Manager, Michael Alburn.

                        Jerry Lemus, CM Construction Services, Inc.

2. Approval of October Minutes:

It was moved by Bette George, seconded by Belen Gomez and unanimously carried that the Minutes of the October meeting be approved as mailed.

3. Approval of October Bills:

Following discussion, it was moved by Harold Dozier, seconded by Bette George, and unanimously carried that the October Bills be approved as submitted.  See:  Board Order to disburse funds No. 9, Exhibit I.

4. Approval of November Payroll:

Following discussion, it was moved by Belen Gomez, seconded by Bette George, and unanimously carried that the November Payroll be approved as submitted.  See:  Board Order to disburse funds No. 10, Exhibit II.

5. Public Forum:

None.

6. Operational Report:

The Manager reported on Safety Committee findings, including the replacing of five fire extinguishers which had DOT stamps expire.

The Picnic area has been demolitioned along with a cleanup of the east side of the property.

Field work along with all traps/ coups/ chickens were completed and collected on October 22.

Vehicle maintenance has commenced, Paul Harlein has accepted a position and began November 1, this has helped considerably in the shop.

Weed Bills have been sent out [$7,514 billed, $3,480 collected so far].

Yolanda Lourenco, Assistant Manager/ Biologist attended a WNV RT-PCR Protocol training at Marin Sonoma on November 8-9.

The District employees will conduct a deep pit barbeque on November 24, deliver any items by 6 p.m.

7. CM Construction Services, Inc.:

The Manager introduced Jerry Lemus of CM Construction Services.  Jerry updated the project and discussed future duties to be performed as we prepare for the CUP hearing with the City and the opening of a formal bid on the project.

8. Hayashida Architect Contract:

The Contract having been reviewed by Dale Bacigalupi was presented for Board approval.  It was moved by Bette George, seconded by Harold Dozier and unanimously carried to approve the contract as presented with authentication of counsel review provided by Mr. Alburn.

9. Michael Oxenreider Fiscal Audit:

The Manager presented the annual audit for Board consideration.  Having no material weakness; no instances of noncompliance; and additional detail to GASB 45; it was moved by Harold Dozier, seconded by Bette George and unanimously carried to approve the audit.

10. MVCAC Quarterly Meeting Report:

The Manager gave a semi-detailed review of the process MVCAC is putting together in gaining a NPDES Permit with the State of California Water Resources Control Board.  Some of the process will entail samples or toxicity and chemistry as well as monitoring.  The Association is putting together a coalition to address the requirements and spread the cost.  The MVCAC will hold a Board planning workshop in Ontario, December 1-2 and the Manager requested travel authorization to attend.  It was moved by Belen Gomez, seconded by Better George and unanimously carried to authorize the request.

11. Adjournment:

The meeting was adjourned at 8:01 p.m.

Board Minutes Approved on December 8, 2010.

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Michael W. Alburn, Recording Secretary