Minutes of the Board of Trustees – Wednesday, October 13, 2010.
1. Roll Call:
Present: President, Evan Long; Secretary, Belen Gomez; Richard Phillips; and Bette George.
Absent: Harold Dozier.
Staff: Manager, Michael Alburn.
2. Approval of September Minutes:
It was moved by Bette George, seconded by Belen Gomez and unanimously carried that the Minutes of the September meeting be approved as mailed.
3. Approval of September Bills:
Following discussion, it was moved by Richard Phillips, seconded by Bette George, and unanimously carried that the September Bills be approved as submitted. See: Board Order to disburse funds No. 6, Exhibit I.
4. Approval of September Bills (2):
Following discussion, it was moved by Belen Gomez, seconded by Richard Phillips, and unanimously carried that the September Bills (2) be approved as submitted. See: Board Order to disburse funds No. 7, Exhibit II.
5. Approval of October Payroll:
Following discussion, it was moved by Bette George, seconded by Belen Gomez, and unanimously carried that the October Payroll be approved as submitted. See: Board Order to disburse funds No. 8, Exhibit III.
6. Public Forum:
None.
7. Operational Report:
The Manager reported:
The District has ceased Bti treatments to waste water retention ponds, switching instead to BVA oil only. House mosquito abundance levels are at their peak and with an increased number of treatment sites the length of time afforded by oil applications before a return is required makes this a necessary treatment choice.
Seasonal employees departed September 24. Sources have been turned over to VC Tech III employees. Last day in the field will be October 22. The staff will be pulling chicken coups, light traps & red boxes the last week of the month.
Training is scheduled for October 19 to go over small tools, power equipment and conduct shop orientation.
Picnic area demolition is scheduled for first duty of winter work schedule.
8. CM Construction Services, Inc.:
The Manager presented a contract to hire CM Construction and its President, Monique Miron to perform Project Manager duties on the Laboratory. Following discussion, it was moved by Bette George, seconded by Belen Gomez and unanimously carried to approve the contract as requested by the Manager.
9. Loan Resolution:
The Manager presented a Resolution 10-05, Authorizing the Execution and Delivery of a Lease Agreement and Sit Lease and Authorizing and Directing Certain Actions in Connection Therewith. Following discussion, it was moved by Richard Phillips, seconded by Belen Gomez and unanimously carried to approve the lease, leaseback resolution.
10. Dedication of Land:
The Manager reported that the District will be required to make an Irrevocable Offer of Dedication of Fee Interest on the northern 8 feet bounded by Houston Ave. in order to have the permit final on the building project. After discussion, it was moved by Bette George, seconded by Belen Gomez and unanimously carried to accept the requirement as a condition of the laboratory gaining its final from the City of Visalia.
11. Building Project:
Technicon has performed soil bores for the architect’s calculations re: structural support.
Forester, Weber, & Assoc. have done survey work for the dedication.
Randy DeValle, Landscape Arch., has put together the desired effects for the CUP.
Operational Statement is complete. Construction documents have been started. CUP application is in the process of being submitted.
Attorney Bacigalupi is reviewing the Contract with Hayashida and the Board can expect to have that available for review and acceptance in November.
12. Quarterly Financial Report:
The Manager presented the Expenditure and Revenue Report. No significant concerns were evident. The tax bills have been issued by the Auditor and the District’s assessment is in place to begin providing revenue for the project.
13. VC Tech III:
The Manager discussed with the Trustees the need to have help in the shop and reduce the workload in the zones during the summer. A modification of the workforce from seven VC Tech III employees several years earlier has in fact saved money while also stressing the various services provided by the employees. The Manager recommended that the Tech III position be reinstituted for the seventh zone alleviating the stress. Funding was identified for such an amendment to the operation as well as a November 1, 2010 start date. Following discussion, it was moved by Belen Gomez, seconded by Bette George and unanimously carried to approve the recommendation of the Manager.
14. CDPH – Cooperative Agreement:
The Board considered the annual renewal of the Cooperative Agreement. Following discussion, it was moved by Bette George, seconded by Richard Phillips and unanimously carried to approve the Agreement.
15. CalPERS Annual Conference – October 25 – 27, Indian Wells:
The Manager requested that Sheri Davis attend the conference as budgeted. Following discussion, it was moved by Bette George, seconded by Richard Phillips and unanimously carried to approve the requested travel for the Administrative Assistant, Sheri Davis.
16. VCJPA/MVCAC Quarterly – November 2 – 5 South Lake Tahoe
The Manager requested that he attend the meeting of the self insurance program (VCJPA) and the state association as a member of the finance committee. Following discussion, it was moved by Richard Phillips, seconded by Belen Gomez and unanimously carried to approve the requested travel for the Manager, Michael Alburn.
17. Reappointments:
The Manager asked Trustee’s Long and Gomez if they would like to have a letter sent to their appointing authority requesting reappointment. Both were affirmative in their desire to be reappointed. Mr. Dozier will be contacted by the Manager to learn of his intentions.
18. Adjournment:
The meeting was adjourned at 8:10 p.m.
Board Minutes Approved on November 10, 2010.
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Michael W. Alburn, Recording Secretary