Minutes of the Board of Trustees – Wednesday, September 8, 2010.
1. Roll Call:
Present: President, Evan Long; Secretary, Belen Gomez; Richard Phillips; Bette George; and Harold Dozier.
Staff: Manager, Michael Alburn.
2. Approval of August Minutes:
It was moved by Belen Gomez, seconded by Bette George and unanimously carried that the Minutes of the August meeting be approved as mailed.
3. Approval of August Bills:
Following discussion, it was moved by Harold Dozier, seconded by Richard Phillips, and unanimously carried that the August Bills be approved as submitted. See: Board Order to disburse funds No. 4, Exhibit I.
4. Approval of September Payroll:
Following discussion, it was moved by Harold Dozier, seconded by Belen Gomez, and unanimously carried that the September Payroll be approved as submitted. See: Board Order to disburse funds No. 5, Exhibit II.
5. Public Forum:
None.
6. Operational Report:
The Manager reported:
Seasonal personnel have began to return to school with two individuals having finished. Remaining summer personnel will all be gone by end of September except for our VC II employees who will remain until end of October.
The District has stopped submitting samples for WNV testing as all areas are showing positive results. The focus is to trap for abundance so we can direct the staff to areas with greater mosquito populations in urban environment.
7. Recognition of Bruce Myers:
The Manager presented a letter of condolences to be signed by all trustees and sent to the family of Bruce Myers, Exeter who passed away in August. A copy of the obituary was introduced for inclusion into the minutes. All trustees had kind and warm remembrances of their colleague and friend (Exhibit III).
8. West Nile Virus Update:
35 human cases of WNV statewide with 2 in Tulare County; Porterville & Lindsay.
153 WNV positive mosquito samples have been reported in Delta VCD/ 956 submitted. 1 - Equine. 14 - Positive birds.
9. Building Project:
The Manager reported that the District is preparing to submit for the CUP with the City of Visalia. The necessary changes have been made from those recommended by Site Plan. Currently, we are waiting on Andrew Chamberlain, City of Visalia, to complete his review of our corrections before proceeding. A meeting is scheduled with Monique Miron, CM Construction Services, Inc. for the Project Manager position. A proposal will be submitted for consideration at the October meeting. Anticipate going to bed in December.
10. Non-Elective Component:
Following discussion, it was moved by Belen Gomez, seconded by Harold Dozier and unanimously carried to set the non-elective component for 2011 at $43.20/ month (Exhibit IV).
11. RFP Responses:
The Manager reported that four firms requested participation in supplying our financing needs for a lease lease back purchase option of our construction project. The submissions were reviewed by legal counsel Bacigalupi and Manager Alburn. The recommended financier is CSDA (Exhibit V). Following discussion;
It was moved by Richard Phillips, seconded by Harold Dozier and unanimously carried to accept the lease purchase financing proposal of the CSDA Finance Corporation.
It was moved by Richard Phillips, seconded by Bette George and unanimously carried to authorize the Board President and Manager to execute the acceptance document provided by CSDA Finance Corporation.
It was moved by Richard Phillips, seconded by Harold Dozier and unanimously carried to authorized the Board President and Manager to execute the lease purchase financing documents and any other documents that may be necessary to consummate the financing.
It was moved by Richard Phillips, seconded by Belen Gomez and unanimously carried to seek to close the financing at the earliest expected funding date. Nullifying the December 15, 2010 date expressed in the RFP.
12. Adjournment
It was moved by Richard Phillips, seconded by Bette George and unanimously carried to adjourn the meeting in memory of Bruce Myers, Exeter at 8:10 p.m.
Board Minutes Approved on October 13, 2010.
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Michael W. Alburn, Recording Secretary