Minutes of the Board of Trustees – Wednesday, September 14, 2011.

 

 

1.     Roll Call:

Present:     Evan Long, President; Belen Gomez, Secretary; Larry Roberts; Rosemary Hellwig; and Bette George.

Absent:      Richard Phillips.

Staff:         Michael Alburn, Manager.

Others:       Jerry Lemus, CM Construction Services.

 

2.     Building Project:

Jerry described the project’s progress (building slab, CMU installation underway, framing underway) as well as utility company (electrical, water, gas) status as being current and on time for scheduled installs when they come about.

 

The Manager described necessary BSL 3 Change Orders that will be taking place.  Pete Mackes of Technical Safety Services, Inc. will be certifying the BSL 3 aspect of the lab per Centers for Disease Control requirements.  The cost for certification is roughly $6,000.  Pete was asked to review the Mechanical Drawings and it became clear that the room would not meet the requirements for BSL 3.  We have hired him to consult for the necessary changes including HEPA Filter, room ventilation, anti-room, etc.  Approximate cost is $2,250.  The changes have necessitated the engineers to redo plans for two rooms (7 & 8).  These changes will be submitted to the City of Visalia by September 16.  The rooms have been delayed, however other work has been able to be done in the interim.  Hayashida will bill out the new engineering work as well as their own and the contractor will have change order costs as well.  Somehow the room’s safety level requirement was lost in translation.  The need to have negative pressure and HEPA filtration were not properly articulated to the architect who was working off the design model existing at the San Mateo District.  We are moving forward with what is required and it appears we have caught the errors in time and are going to be just fine.

 

The Parking lot bid is for $179,593 plus $8,060 if an existing rain drain line needs to be replaced.  This is not including the cost of added work, testing, permit fees, city fees or other exclusions on subcontractors bid proposal.  The Manager provided a cost analysis (See Exhibit V) and made a recommendation for self-funding the resurfacing.  It was moved by Rosemary Hellwig, seconded by Bette George and unanimously carried to approve the Change Order as described and to fund as recommended by the Manager.

 

The project has a picture on our Web page and is being updated regularly; feel free to look in from time to time.

 

3.     Approval of August Minutes:

It was moved by Larry Roberts, seconded by Belen Gomez and unanimously carried that the Minutes of the August meeting be approved as mailed.

 

4.     Approval of August Bills (2 & 3)

Following discussion, it was moved by Bette George, seconded by Belen Gomez and unanimously carried that the August Bills be approved as submitted.  See: Board Order to disburse funds No. 4, Exhibit I and No. 6, Exhibit II.

 

5.     Approval of September Payroll

Following discussion, it was moved by Bette George, seconded by Larry Roberts and unanimously carried that the September Payroll be approved as submitted.  See Board Order to disburse funds No. 7, Exhibit III.

 

6.     Deutsche Bank

Following discussion, it was moved by Rosemary Hellwig, seconded by Belen Gomez and unanimously carried that the Deutsche Bank invoices be approved as submitted.  See Deutsche Bank Bills No. 5, Exhibit IV.

 

7.     Public Forum

None.

 

8.     Operational Report

The Manager reported that the mosquito source in Woodlake has finally been found after weeks of high trap counts.  The Natular treatment at the pasture located at the waste treatment facility was not holding up and we have had plenty of mosquitoes to go around.  Fogging is underway beginning September 14 and through the week.  An outdoor concert will be going on this weekend nearby.

 

Our seasonal employees will work their last day Friday, September 16.

 

Yolanda Lourenco is TDY at Placer MVCD to observe the protocols of that district’s BSL 3 lab, staying overnight for a two-day stay.

 

Visalia trapping this week had 1 WNV + for 7 submissions.  Exeter man has contracted WNF, not hospitalized, no other information including where he works, if he was out of area, etc.

 

9.     Other Post Employment Benefits (OPEB):

District will contribute $6,759 to the 2011/12 CERBT (California Employee Retirement Benefit Trust).

 

The 2012/13 contribution changes, a result of the elections made by the board concerning discount rate, fully funding premium w/o reimbursement and smooth funding over 10 year period, to $12,193.  The 2013/14 contributions will be $12,289. 

 

Our next valuation is scheduled for June 30, 2013.

 

Cost for valuation (GASB 45 requirement) = $4,250 plus $500 for filing the CERBT documents with CalPERS.  The District sent the filing September 13.

 

10.  Non Elective Component for 2012:

The District Board must set the amount to be used toward the health premium for active employees. Using the unequal method our mandatory monthly premium is now $112.  The District’s portion is .45% of the $112, $50.40 per retiree/ per month. There are twenty-one potential retirees on the role, with three using the health benefit.  Following discussion, it was moved by Belen Gomez, seconded by Larry Roberts and unanimously carried that the non-elective component of the health premium be set at $112.

 

11.  NPDES Permit:

The Board had a discussion regarding the SF Baykeeper Letter, which was a 9-page response to our Associations effort at acquiring a permit with a general pesticide application plan. 

 

The Water Board Response is to have our members avoid referencing or relying on BMP’s in a State document and better describes individual conditions.

 

District efforts will commence as soon as the BSL 3 issues are resolved.  Expectations are to be able to go with submission by Oct. 7.

 

HR 872 continues to be blocked by Senator Boxer, a lot of talks with influential people but so far, no progress.

 

12.  MVCAC BOD Meeting, South Lake Tahoe, November 2-4:

The Manager asked for authorization to travel to the meeting to attend both VCJPA and MVCAC meetings. Following discussion, it was moved by Bette George, seconded by Belen Gomez and unanimously carried that the Manager attend the described meeting as budgeted.

 

13.  October Meeting Change:

The Board was asked to change its meeting date in October from the 12th to the 19th, as the Manager and Trustee Hellwig will be attending the CSDA Annual Conference the week of October 10th.  Following discussion, it was moved by Rosemary Hellwig, seconded by Larry Roberts and unanimously carried that the meeting be changed to October 19, 7:00 p.m.

 

14.  Adjournment:

The meeting adjourned at 8:26 p.m.

 

Board Meeting Minutes Approved on October 19, 2011.

 

______________________________________________

Michael W. Alburn, Recording Secretary